Executive Board and Committees

The FGBBA Executive Board and committee chairs direct activities of the association.

Executive Board

The Executive Board is elected by a quorum of the full boosters association at the end of each academic year.

Calls and presides over General Membership and Board meetings
Coordinates the work of the officers and committees of the organization
Is an ex-officio member of all committees, except the Nominating Committee
Serves as a representative of the Booster organization in interactions with the school administration, district officials, and external stakeholders

Tracks receipts in accordance with the provisions in the annual budget
Maintains accurate fair share balances and provides up-to-date information when requested
Communicates with band families that require financial aid assistance or adjusted terms
Serves on the Budget Committee
Supports fundraising activities by coordinating, tracking, and reporting income

Takes minutes of each board and general meeting
Maintains a copy of previous and current bylaws and have current bylaws available at every Board Meeting
Maintains and updates band calendar, website and social media platforms
Maintains accurate contact information for all students and guardians
Communicates with students and guardians using Band app, social media, email, and other means as needed

Coordinates and oversees activities of fundraising chairs
Together with the President and Treasurers, ensures that the fundraisers align with the organization's overall plan and that they follow IRS and NC Secretary of State fundraising rules
Reviews and updates sponsorship levels to ensure that appropriate benefits are delivered to sponsors based on their sponsorship level
Coordinates a financial review committee to go over bank statements each month

Works with band director and board to determine volunteer needs at football games, competitions, and other band events
Posts and monitors volunteer requests in CutTime
Ensures chaperones and volunteers have information and/or training for their roles, and answers questions as they arise
Actively educates band families about the necessity of volunteering

Communicates band travel information on a timely basis, including maps to competition locations
Oversees and coordinates with Props and Transportation Committee Chairs
Maintains safety, organizational, and construction-related needs of the band
Maintains stock of first aid kits and other supplies; communicates needs for purchasing to board

Committees are formed and chairs appointed by the executive board.

Makes necessary reservations for truck/trailers
Coordinates drivers for competitions/events
Plans and oversees safe transport of band instruments, equipment, uniforms, and props to competitions and performances
Coordinate maintenance of transportation equipment as needed

With VP Logistics and Band Director, determine prop/visual needs for marching band and indoor shows
Organize crew to build and maintain props
Assist with band equipment maintenance as needed

Serves as communication liaison between Mr. Foster, instructors, and parents
Measures students for uniforms and works with Uniform Committee to order uniforms and accessories
Manages and distributes guard supplies, including makeup, accessories, etc.
Helps the guard with their hair for the performances
Coordinates with other committees — transportation, uniforms, etc. — as needed

Serves as communication liaison between Mr. Foster, instructors, and parents
Measures students for uniforms and works with Uniform Committee to order uniforms and accessories
Plans meals and snacks for camp days and competitions
Educates chaperones on how to “push” during competitions
Coordinates with other committees — transportation, uniforms, etc. — as needed

Organizes uniform fittings before marching season
Assigns uniform pieces to students and tracks in CutTime,
Keeps the uniforms looking great and in good repair with help from committee and parent volunteers
Ensures uniforms are organized for easy transportation to competitions and parades
Orders uniform replacement parts, marching band shoes, gloves, and other accessories as needed

Serves as the primary contact person for new-to-band parents to help familiarize them with all aspects of the band
Maintains a dedicated band email address to field questions and concerns from parents who are new to marching band
Assists the Band Director by actively encouraging and organizing communications and events to educate rising 9th grade band parents about the various high school band programs, including their purpose, history, cost, procedures, volunteer opportunities, and educational value
Helps organize 8th grade night during the fall marching band season

Post updates to social media 1 - 3 times / week (depending on what is happening)
Coordinate with board and staff, especially VPs of Communications and Fundraising, for consistent messaging.
Maintain band Facebook page
Cover big events like band camp, games, competitions as they come up
Participate in board meetings as needed

Work with the Uniforms Chair to order show shirts for each season
Work with the merchandise vendor to design, launch, and manage the online band store
Solicit input from band members and patrons to inform merchandise selection
Serve as the primary point of contact for merchandise inquiries and troubleshoot issues as needed
Coordinate with the VP of Fundraising to ensure merchandise pricing supports fundraising goals